GVW Appointment Scheduler

GVW Appointment Scheduler gives your clients a fast, mobile-friendly booking wizard and gives your team a proper salon calendar.

For clients

• Four-step wizard: service → add-ons & specialist → date & time → details

• Search and category tabs for long treatment menus

• “No preference” option that books the least-busy available specialist

• Live availability calendar that only shows days and times that are really free

• Running summary with total price and duration

• Confirmation screen with Google Calendar and Apple/Outlook (.ics) buttons

• Self-service page to reschedule or cancel up to your cut-off time

For the salon

• Day view with a column per stylist, and a week view

• Drag and drop to reschedule; click an empty slot to book a walk-in or phone booking

• Booking drawer: change status, reschedule, add private notes

• Admin override to book outside availability (with confirmation)

• Dashboard: today’s schedule, upcoming count, revenue, no-shows, top services, staff performance

• Bookings list with filters, search, bulk status changes and CSV export

• Customer records with visit history, lifetime value and private notes (allergies, colour formulas…)

Scheduling engine

• Services with duration, price, colour, image, buffer time before/after

• Add-ons that add time and price (e.g. “Deep conditioning +15 min”)

• Staff-specific price and duration per service (e.g. senior stylist charges more)

• Weekly working hours per staff member with multiple periods per day (breaks)

• Staff time off and salon-wide closures / public holidays

• Minimum notice, maximum days ahead, slot step (5–60 min)

• Double-booking protection with a final conflict check at save time

Notifications

• Branded HTML emails: confirmed, pending, rescheduled, cancelled, reminder, new-booking alert to salon and stylist

• Editable subject and body with placeholders

ics calendar invite attached to confirmations

• Automatic reminders (configurable hours before) and auto-completion of past appointments

Roles

• Salon Manager – full access to bookings and settings

• Salon Staff – link a WordPress user to a staff member so they see only their own appointments

Shortcodes & block

• [glowbook] – the booking wizard

• [glowbook service="3"] – skip straight to a service

• [glowbook staff="2"] – preselect a specialist

• [glowbook category="1"] – open on a category tab

• [glowbook_manage] – the customer manage-booking page

There is also a “Salon Booking Form” block in the editor.

Developers

REST namespace: glowbook/v1.

Actions: glowbook_booking_created, glowbook_booking_status_changed, glowbook_booking_rescheduled, glowbook_customer_cancelled, glowbook_reminder_sent, glowbook_email_sent.

Filters: glowbook_available_slots, glowbook_pre_insert_booking (return WP_Error to block), glowbook_pick_staff, glowbook_email_vars, glowbook_email_html, glowbook_rate_limit.