Entry Digest for Gravity Forms

Entry Digest for Gravity Forms replaces the flood of one-email-per-submission notifications with a single, readable digest delivered on your schedule. Each digest opens with a summary block (how many entries arrived and the date range) followed by an inline table of the actual submissions, so you can scan a day’s or week’s activity in one email instead of dozens.

Point it at one or more forms, choose who receives it and when, pick which fields to show, and you’re done. Digests are sent automatically via WP-Cron using your site’s timezone.

Why use it

Gravity Forms’ built-in notifications fire on every single submission. For a busy contact form, registration form, or order form, that means an inbox full of individual emails. Entry Digest rolls them up:

• A summary block with the new-entry count and reporting period.

• An inline entry table showing the fields you choose, formatted for easy reading on desktop and mobile.

• Daily or weekly scheduling, sent at the time and on the day you pick, in your site’s timezone.

• One-time sends – schedule a digest for a specific future date and time, on its own or alongside a recurring schedule, with a custom lookback window.

• A “Send Now” button to preview a digest on demand.

• A test send that previews a digest to any address you choose without contacting the real recipient list.

• A send log showing recent digest runs – when they fired, how many entries, and delivery status – for easy debugging and peace of mind.

• Pause/Resume any digest with one click – stop its scheduled sends without deleting it or losing its settings.

• Graceful quiet periods – when no entries arrived you can either receive a tidy “no new entries” note (the default, so you’re never left wondering) or choose to stay silent, per digest.

Features

Everything here is free and fully functional – no feature is locked, time-limited, or gated behind a key:

• Unlimited digests – create as many as you need.

• One or more forms per digest – cover a single form or roll several forms into one combined email.

• Daily or weekly delivery on a chosen day/time, and/or a one-time send on a future date you pick.

• Configurable lookback window for one-time sends.

• Configurable quiet-period behavior: send a “no new entries” note or stay silent, per digest.

• Per-field selection for the entry table.

• Max entries in email – cap the inline table at a chosen number of rows, or set it to 0 for a summary-only email; the email always notes the total entry count.

• Live entry-count preview as you build a digest.

• Summary block with entry count and date range.

• “Send Now” button to preview a digest on demand.

• Test send to any address – preview a digest to yourself without emailing the real recipients.

• Send log of the most recent runs (the last 10) with entry counts and delivery status.

• Pause/Resume toggle per digest – suspend scheduled sends without deleting the digest.

• Scheduler health check – a clear admin notice if a scheduled digest is overdue, so you find out when WP-Cron isn’t firing instead of wondering why an email never arrived.

• Clean, branded HTML email that renders well across mail clients, with a plain-text alternative included automatically.

• Plain-text fallback – every digest is sent as multipart (HTML plus a plain-text version), which improves deliverability and works in text-only mail clients and with screen readers.

A digest can cover one form or several – combine entries from multiple forms into a single email at no cost.

Optional Pro add-on

org – adds exports, filtering, routing, and branding for teams and agencies:

• CSV and Excel (.xlsx) attachments of the full period’s entries – the email shows the summary, the attachment carries the complete dataset.

• Conditional filtering – include only entries that match your rules (for example “Status is Complete” or “Budget greater than 1000”).

• Per-recipient and role-based routing – send each form’s entries to the right person or to every user in a chosen WordPress role.

• Custom email branding – your logo, accent color, and a white-label footer.

• Priority email support.

This plugin is complete and fully functional without it. The Pro add-on simply hooks in if installed; nothing here is disabled while it is absent.

Privacy

Entry Digest does not phone home, track usage, or send any data to third parties. Digest emails are delivered through your own site’s standard wp_mail() configuration. The plugin only reads the Gravity Forms entries you tell it to include.